10 tips for a successful congress

1. Think about the overall experience

Every single detail in a congress is huge for the puzzle to come together. However, it is the whole that the participant remembers. Therefore, it is very important that goals and objectives fill the entire meeting.

2. Take the help of a convention organizer

A PCO takes care of all the details of the meeting. Everything from project management, notifications, reports, invoicing, budget, subcontractors, support to participants, etc. Worth every penny for you as an organizer.

3. Start your planning well in advance

If you book premises, invite participants and start planning well in advance, you will be better off.

4. Find the right venue for your meeting

It is important that the premises are adapted or adaptable for your specific purpose.
The right size, the right equipment and the right number of meeting rooms are essential for your guests to enjoy themselves.

5.Travel and logistics

If you can choose the destination, it is always an advantage that the journey there is easy.
Good communications make it easy for the participant to join.

6. the right length and timing of the meeting

Make sure that your meeting does not clash with any competing event, public holiday or other time that would prevent the participant from attending.

7. technology and technical support

IThe help of professionals in terms of technology and production.
Technology sets the experience and is crucial to what happens on stage.

8. Create checklists

Nothing should be lost.
Create a checklist and keep track of all parts of the meeting.
This is otherwise done by the congress agency you hire.

9. Who is the guest?

Sometimes, the environment and meals need to be adapted to the congress participants.
International guests often have different needs in terms of food/drink.
There may also be a need for an interpreter.

10. Meet in an environmentally smart way

Many facilities now work with eco-labeling.
Now there is also the possibility to environmentally certify your entire meeting.
A good way to attract environmentally conscious participants.