We are experts in organizing congresses and large meetings
We have a professional team with many years of experience in both national and international meetings who help our clients to exceed their goals set for the next congress. Regardless of whether it is an in-person, digital or hybrid meeting, we are there from the first to the last meeting!
PCO – Professional Conference Organizer
As a professional conference organizer (PCO) we offer meeting services such as consultancy, project management, logistics and financial management, venue sourcing, sponsor and exhibitor management as well as participant registration, to associations, companies and governmental clients.
We allow your participants to register easily and efficiently using our on-line tool. This is such as invitation, online registration, hotel booking, confirmation of registration, changes, and cancellation.
Your own branded congress-app
Collect all the information your participants need in one app. In addition to making it easier for the participants, it will be easier for them to keep track of what is happening – when it is happening.
The systems for a professional organization
We have all the systems in place to ensure that the work with your congress runs as smoothly as possible.
To manage an event
As project managers, we are your spider in the production network. From the first start-up meeting to the final/closing financial reconciliation, we are responsible for the contact with the organizing committee, the venue, the hotels, the restaurants, the artists, the speakers and other involved parties in the congress. Our task is also to make sure that others are aware of their assigned tasks, all in order to create as good a whole as possible. Last but not least, your project manager is responsible for the event’s finances – from participant invoicing and supplier invoices to the financial summary.
10 tips for a successful congress
Meticulous planning, reliable systems and wide contact networks – we list our best tips for the success of your next big meeting.
1. Think about the overall experience
Every single detail in a congress is huge for the puzzle to come together. However, it is the whole that the participant remembers. Therefore, it is very important that goals and objectives fill the entire meeting.
2. Take the help of a convention organizer
A PCO takes care of all the details of the meeting. Everything from project management, notifications, reports, invoicing, budget, subcontractors, support to participants, etc. Worth every penny for you as an organizer.
3. Start your planning well in advance
If you book premises, invite participants and start planning well in advance, you will be better off.
Environmentally certify your congress
This means that we handle waste, transport, energy, food, accommodation, administration, communication, and social responsibility. If you want to be sure that your congress or conference meets the requirements – contact us and we will tell you more.