Congress
We are experts in organizing congresses and large meetings
We have a professional team with many years of experience in both national and international meetings who help our clients to exceed their goals set for the next congress. Regardless of whether it is an in-person, digital or hybrid meeting, we are there from the first to the last meeting!
Experts in what is not visible
As a professional conference organizer (PCO) we offer meeting services such as consultancy, project management, logistics and financial management, venue sourcing, sponsor and exhibitor management as well as participant registration, to associations, companies and governmental clients.
We allow your participants to register easily and efficiently using our on-line tool. This is such as invitation, online registration, hotel booking, confirmation of registration, changes, and cancellation.
Participant management
Would you like to be relieved of the main responsibility for accommodation and venue booking, participant invoicing, supplier communication, registration system, event website and financial administration? Good, then our project managers will be happy.
Sponsors & Exhibitors
For example, we can develop customized sponsor and exhibitor packages, make invitations, receive registrations, allocate space for stand space, produce floor plans and exhibitor lists. And of course, we handle all communication, invoicing and accounting in between!
Project management
The road to a successful event starts at the kick-off meeting. This is where we set the goals, objectives and a plan for the entire event. And because we handle all the finances, we can ensure that everything is done correctly and on time.
Digital meetings
Do you prefer a fully digital meeting? With or without a studio? Or maybe a hybrid solution? We are experts in creating customized solutions based on your needs and wishes - and solving all practical issues that arise along the way.
Technology & Communication
When the experience is in focus, effective communication and innovative technical solutions are a must for every successful meeting. We have the expertise, the contacts and the technology to create the right feel for your congress.
Abstract & travel service
Everything you think you would like help with when it comes to abstract management: inviting session proposals, preparing session programs and manuscripts. And the full package of travel services: hotel bookings, travel reimbursements, payment of fees and all kinds of VIP and speaker management.
Your own branded congress-app
Gather all the information your participants need in one app.
As well as making it easier for the visitor, it makes it easier for you to keep track of what’s happening – when it happens.
Lists of participants
Holding times
Tickets & QR codes
Program
List of participants
Mentometer
Professional implementation systems
We have all the systems in place to ensure that the work with your congress runs as smoothly as possible.
Participant management
From invitation to notification and follow-up.
Abstracts
Simple and user-friendly abstract management.
Invoicing
Participant and supplier invoicing in one place.
Surveys
Easy access to survey tools and statistics.
Communication
Full control of all incoming and outgoing SMS and emails.
To manage an event
Production management
Participant management
Transportation
logistics
Premises
Hotel reservations
Economy
Communication
10 tips for a successful congress
Meticulous planning, reliable systems and wide contact networks – we list our best tips for the success of your next big meeting.
1. Think about the overall experience
Every single detail in a congress is huge for the puzzle to come together. However, it is the whole that the participant remembers. Therefore, it is very important that goals and objectives fill the entire meeting.
2. Take the help of a convention organizer
A PCO takes care of all the details of the meeting. Everything from project management, notifications, reports, invoicing, budget, subcontractors, support to participants, etc. Worth every penny for you as an organizer.
3. Start your planning well in advance
If you book premises, invite participants and start planning well in advance, you will be better off.
Environmentally certify your congress
This means that we manage waste, transportation, energy, food, accommodation, administration, communication and social responsibility.
If you want to be sure that your congress or conference meets the requirements – contact us and we will tell you more.