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We are experts in organizing congresses and large meetings

We have a professional team with many years of experience in both national and international meetings who help our clients to exceed their goals set for the next congress. Regardless of whether it is an in-person, digital or hybrid meeting, we are there from the first to the last meeting!

PCO – Professional Conference Organizer

As a professional conference organizer (PCO) we offer meeting services such as consultancy, project management, logistics and financial management, venue sourcing, sponsor and exhibitor management as well as participant registration, to associations, companies and governmental clients.

We allow your participants to register easily and efficiently using our on-line tool. This is such as invitation, online registration, hotel booking, confirmation of registration, changes, and cancellation.

Project management

The road to a successful event already begins at the start-up meeting. Here we set goals, purpose, and a plan for the entire event. We keep track on schedule, deadlines, and budget guidelines, we assure that everything is done in the right way at the right time.

Participant registration

We allow your participants to register easily and efficiently using our on-line tool. This is such as invitation, online registration, hotel booking, confirmation of registration, changes, and cancellation.

Sponsors & exhibitors

For example, we can produce customized sponsor and exhibitor packages, make invitations, receive registrations, allocate exhibitor booths, produce floor plans and exhibitor lists. And of course we handle all communication, invoicing and accounting in between!

Digital meetings

Do you prefer a completely digital meeting? With or without a studio? Or perhaps a hybrid solution? We are experts/specialists in creating customized solutions based on your needs and wishes - and solving all practical questions that arise along the way.

Abstract

We create a basis for evaluating submitted contributions. All abstracts are submitted online, which offers a more generous timetable for the review process and enables authors to edit texts if necessary. We are on hand to help throughout the process – from submission and assessment to publication.

Technology & communication

When the experience is the focus, effective communication and innovative technical solutions are a must for every successful meeting. We have the skills, contacts and technology to create the right feeling for your congress.

Your own branded congress-app

Collect all the information your participants need in one app. In addition to making it easier for the participants, it will be easier for them to keep track of what is happening – when it is happening.

Participant lists

Time shedule

Tickets & QR codes

Program

List of participants

Mentometer

The systems for a professional organization

We have all the systems in place to ensure that the work with your congress runs as smoothly as possible.

Participant registration

From invitation to registration and follow-up.

Invoicing

Participant and supplier invoicing in one place.

Abstracts

Simple and user-friendly abstract management.

Communication

Full control over all incoming and outgoing text messages and emails.

Evaluations

Easy access to survey tools and statistics.

To manage an event

As project managers, we are your spider in the production network. From the first start-up meeting to the final/closing financial reconciliation, we are responsible for the contact with the organizing committee, the venue, the hotels, the restaurants, the artists, the speakers and other involved parties in the congress. Our task is also to make sure that others are aware of their assigned tasks, all in order to create as good a whole as possible. Last but not least, your project manager is responsible for the event’s finances – from participant invoicing and supplier invoices to the financial summary.

Production management

Participant registration

Transportation

Logistics

Venues

Hotel reservations

Budgeting and financial management

Communication

10 tips for a successful congress

Meticulous planning, reliable systems and wide contact networks – we list our best tips for the success of your next big meeting.

1. Think about the overall experience

Every single detail in a congress is huge for the puzzle to come together. However, it is the whole that the participant remembers. Therefore, it is very important that goals and objectives fill the entire meeting.

2. Take the help of a convention organizer

A PCO takes care of all the details of the meeting. Everything from project management, notifications, reports, invoicing, budget, subcontractors, support to participants, etc. Worth every penny for you as an organizer.

3. Start your planning well in advance

If you book premises, invite participants and start planning well in advance, you will be better off.

Environmentally certify your congress

This means that we handle waste, transport, energy, food, accommodation, administration, communication, and social responsibility. If you want to be sure that your congress or conference meets the requirements – contact us and we will tell you more.

Vill du se våra 10 bästa tips?

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Kongresser

Analoga och digitala möten med många deltagare

Affärsresor

Bästa resan till bästa priset

Konferensresor

Kreativa möten i Sverige eller Världen

Event

Oförglömliga dagar och kvällar

Digitalt

Om travel team

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Travel Team

Daria Sjökvist Semunović

Congress

We are experts in organizing congresses and large meetings

Business travels

Best travel for the best price

Konferensresor

Kreativa möten i Sverige eller Världen

Event

Oförglömliga dagar och kvällar

Digital
About travel team
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Du kan också ta kontakt med vår säljansvarig Karl direkt på +46704444910 eller maila karl@travelteam.se