We are experts in organizing congresses and large meetings
We have a professional team with many years of experience in both national and international meetings who help our clients to exceed their goals set for the next congress. Regardless of whether it is an in-person, digital or hybrid meeting, we are there from the first to the last meeting!
PCO – Professional Conference Organizer
As a professional conference organizer (PCO) we offer meeting services such as consultancy, project management, logistics and financial management, venue sourcing, sponsor and exhibitor management as well as participant registration, to associations, companies and governmental clients.
We allow your participants to register easily and efficiently using our on-line tool. This is such as invitation, online registration, hotel booking, confirmation of registration, changes, and cancellation.
Project management
The road to a successful event already begins at the start-up meeting. Here we set goals, purpose, and a plan for the entire event. We keep track on schedule, deadlines, and budget guidelines, we assure that everything is done in the right way at the right time.
Participant registration
We allow your participants to register easily and efficiently using our on-line tool. This is such as invitation, online registration, hotel booking, confirmation of registration, changes, and cancellation.
Sponsors & exhibitors
For example, we can produce customized sponsor and exhibitor packages, make invitations, receive registrations, allocate exhibitor booths, produce floor plans and exhibitor lists. And of course we handle all communication, invoicing and accounting in between!
Digital meetings
Do you prefer a completely digital meeting? With or without a studio? Or perhaps a hybrid solution? We are experts/specialists in creating customized solutions based on your needs and wishes - and solving all practical questions that arise along the way.
Abstract
We create a basis for evaluating submitted contributions. All abstracts are submitted online, which offers a more generous timetable for the review process and enables authors to edit texts if necessary. We are on hand to help throughout the process – from submission and assessment to publication.
Technology & communication
When the experience is the focus, effective communication and innovative technical solutions are a must for every successful meeting. We have the skills, contacts and technology to create the right feeling for your congress.
Your own branded congress-app
Collect all the information your participants need in one app. In addition to making it easier for the participants, it will be easier for them to keep track of what is happening – when it is happening.
Participant lists
Time shedule
Tickets & QR codes
Program
List of participants
Mentometer
The systems for a professional organization
We have all the systems in place to ensure that the work with your congress runs as smoothly as possible.
Participant registration
From invitation to registration and follow-up.
Invoicing
Participant and supplier invoicing in one place.
Abstracts
Simple and user-friendly abstract management.
Communication
Full control over all incoming and outgoing text messages and emails.
Evaluations
Easy access to survey tools and statistics.
To manage an event
As project managers, we are your spider in the production network. From the first start-up meeting to the final/closing financial reconciliation, we are responsible for the contact with the organizing committee, the venue, the hotels, the restaurants, the artists, the speakers and other involved parties in the congress. Our task is also to make sure that others are aware of their assigned tasks, all in order to create as good a whole as possible. Last but not least, your project manager is responsible for the event’s finances – from participant invoicing and supplier invoices to the financial summary.
Production management
Participant registration
Transportation
Logistics
Venues
Hotel reservations
Budgeting and financial management
Communication
10 tips for a successful congress
Meticulous planning, reliable systems and wide contact networks – we list our best tips for the success of your next big meeting.
1. Think about the overall experience
Every single detail in a congress is huge for the puzzle to come together. However, it is the whole that the participant remembers. Therefore, it is very important that goals and objectives fill the entire meeting.
2. Take the help of a convention organizer
A PCO takes care of all the details of the meeting. Everything from project management, notifications, reports, invoicing, budget, subcontractors, support to participants, etc. Worth every penny for you as an organizer.
3. Start your planning well in advance
If you book premises, invite participants and start planning well in advance, you will be better off.
Environmentally certify your congress
This means that we handle waste, transport, energy, food, accommodation, administration, communication, and social responsibility. If you want to be sure that your congress or conference meets the requirements – contact us and we will tell you more.
